Retire the paper diary. Keep every entry honest
Paper diaries get filled in the night before the visit, lost or misread. A digital patient diary records when each entry was made, can lock late entries and puts the data in front of your team the same day.
- Timestamped entries
- Late entries locked or flagged
- Blank diary PDF for ethics
Free sandbox · No credit card · 21 CFR Part 11 compliant
Paper diary · week 3
Filled in when?
Digital diary · week 3
Every entry server-timestamped
100%
of entries server-timestamped
0
transcription from paper
Same day
data visible to your team
1 click
blank diary PDF for ethics
Why switch
Paper diary vs digital diary
Integrity
Entries that happen when they should
Each diary entry opens in its own window. With a hard window, it locks once that window closes, so backfilling becomes impossible rather than just discouraged.
- Hard, soft, warning-only or auto-close windows.
- Every answer attributed and timestamped by the server.
- Missed entries closed out with a reason.
Window -3 / +3 days around the anchored target date
Soft window
Stays available with a protocol deviation flag
Hard window
Locks outside the window
Warning only
Stays available with a warning
Auto-close
Marked missed when the window closes
Richer data
More than a paper diary could hold
A digital diary can collect things a booklet cannot: a photo of a rash, an episode reported the moment it happens, or an entry completed by a caregiver.
- Photo capture from the phone camera.
- Report an episode at any time between scheduled entries.
- Entries by the participant or a caregiver.
- Scales and sliders that never default to a value.
Evening diary
Question 3 of 8
How would you rate your fatigue today?
0 = no fatigue, 10 = worst imaginable
Turn your paper diary into a digital one
Upload your paper diary to the AI form builder in a free sandbox and review the digital version.
Conversion
From your paper diary to a digital draft in minutes
Upload the current paper diary as a PDF or DOCX and the AI form builder drafts the digital version. Review it, adjust it and attach it to your schedule.
- AI drafts questions from your existing diary.
- Diary templates for sleep, pain, fatigue and GI symptoms.
- Nothing is saved until you review and apply it.
Question form
CRF or ePRO
Lab table
Analytes, units, ranges
- Number
1. Systolic blood pressure
Required · Number · mmHg · 0 dp
- Number
2. Diastolic blood pressure
Required · Number · mmHg · 0 dp
- Number
3. Pulse rate
Required · Number · beats/min
- Number
4. Body temperature
Required · Number · °C · 1 dp
- Single choice
5. Position during measurement
Required · Sitting, Supine, Standing
- + 9 more questions
Ethics submission
Show the ethics committee exactly what patients will see
Export a blank ePRO PDF laid out the way the diary appears on a phone, with every item, answer option and skip rule, and the schedule each diary follows.
- Cover page with version and effective date.
- Each diary in phone layout, with skip logic explained under the item.
- Licence details shown for licensed instruments.
Blank ePRO · patient questionnaires
Evening diary
Daily 18:00 to 24:00, Visit 1 to Visit 15
2. Did you take your study medication today?
○ Yes○ NoQuestion 3 shown only if No.
What is a digital patient diary?
An electronic version of the paper diary participants keep between study visits. Entries are made on a phone or tablet, timestamped and sent to the study team immediately.
Why replace paper diaries?
Paper diaries cannot show when they were filled in, so backfilling goes unnoticed. They also need transcription, can be lost and are hard to read. A digital diary solves each of these.
Can a digital diary prevent backfilling?
Yes. With a hard window, each entry locks when its window closes, so participants cannot complete it later.
How do I convert our paper diary?
Upload it to the AI form builder as a PDF or DOCX. It drafts the digital questions for you to review, adjust and apply.
What do we submit to the ethics committee?
Capture exports a blank ePRO PDF showing each diary as it appears on a phone, with answer options, skip logic and schedule.
Can caregivers make entries?
Yes. A diary can be set to be completed by the participant or a caregiver.
Do participants need an app?
No. Participants open a secure link in their phone or tablet browser.
Can I try it for free?
Yes. Build a digital diary in the free sandbox. No credit card is needed.
Keep exploring
Related pages
Patient diary software
Diary rules, reminders and compliance.
ePRO software for clinical trials
The full ePRO feature set.
Fatigue log template
A ready-made fatigue diary.
GI symptoms template
Daily GI symptom tracking.
CRF builder
AI drafting from your existing forms.
ePRO without app development
No app to build or install.
Retire your paper diary
Free sandbox with nearly every feature. No credit card, no sales call.