Adding a site should not mean rebuilding your study. Every site in Capture works from the same locked forms and the same audit trail, while each coordinator sees only their own participants.
Free sandbox · No credit card · 21 CFR Part 11 aligned
Study owner
Builds and configures the study
Principal investigator
Oversees the site, signs off the casebook
Sub-investigator
Enters and signs clinical data
Study coordinator
Screens subjects, enters visit data
Monitor (CRA)
Verifies data, raises queries
Data manager
Reviews, freezes and locks data
Participant
Completes their own questionnaires
1
study, forms and audit trail shared by every site
0
rebuilds required to add a site
3
role types: researcher, coordinator, admin
0
app installs for QR enrollment
Coordination
A new site does not get a fresh setup project. It gets access to the study that already exists: the same forms, the same edit checks, the same randomization design.
Stage 1
DraftBuild and edit freely
Stage 2
ApprovedLocked for live use
Stage 3
In the casebookOnly approved forms
SDV requirement changed on Systolic BP
Data manager · Reason: critical safety value
Form approved: Vital Signs (VS) v2
Study owner · Locked for live use
Answer changed: Weight 68.0 to 68.5 kg
Site coordinator · Reason: transcription error
Access
Role-based access keeps each site's participants visible only to that site's coordinator, with row-level security enforced at the database layer, not just hidden in the interface.
Site coordinator
Jane Peterson
DOB: 04-Mar-1978
Subject 01-004
Sees direct identifiersResearcher
Subject 01-004
DOB: withheld
Coded ID only
Sees coded ID onlySame record, two roles. Row-level security enforces the split.
Enrollment
Generate a QR code for one site or for the entire study. Participants scan it and enroll without installing anything.
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Before you switch
No per-site fee. Adding a site does not change what you pay.
The same field-level audit trail and role-based access apply at every site, not configured separately per site.
Adding a site means inviting a coordinator and sharing a QR link, typically minutes, not a new implementation project.
Sites already running on paper or spreadsheets can be brought in one at a time without disrupting sites already live.
Each new coordinator gets the same documentation and setup guides as the first site.
There is no per-site fee. Adding a site means inviting a coordinator and sharing an enrollment link, not a new charge.
No. Site coordinators see only their own site's participants, enforced by role-based access with row-level security at the database layer.
Yes. Approved forms are locked for live use and shared identically across sites, so an amendment updates every site at once rather than creating version drift.
You generate a QR code scoped to a specific site or to the whole study. Participants scan it to enroll, with no app install, and site-level participant numbering applies automatically.
Yes. Exports can be filtered by site and by date range.
There is no hard limit built into the platform. Each site gets its own coordinator portal under the same study.
Keep exploring
EDC for Phase 3 clinical trials
Where multi-site coordination matters most.
Clinical trial software for study sites
What the site-level experience looks like.
Audit trail software for clinical trials
How every site's changes stay in one record.
EDC with patient enrollment tools
More on QR and self-serve enrollment.
Free sandbox with every feature. No credit card, no per-site fee.