How much does EDC software cost? Estimate it here.
Enter your site count, participant count and study duration to see the typical pricing tier for a study your size, based on commonly cited industry pricing research. Computed entirely in your browser, nothing saved or sent.
- Real-time estimate
- Based on industry pricing tiers
- Nothing saved or sent
Free sandbox · No credit card · 21 CFR Part 11 aligned
Completed by
Completed on
Repeats
Participant instructions
Complete before bed each evening.
Site instructions
Review missed entries at each visit.
$10K-$50K
small / academic tier
$50K-$150K
mid-market tier
$150K-$500K+
enterprise tier
$0
Capture setup fee
The calculator
Estimate your study’s typical EDC pricing tier
Move the sliders to match your study, then compare the typical market range to Capture’s no-setup-fee model.
Typical EDC license + setup, this size
$50,000 - $150,000
Mid-market (multi-site, 50-300 participants). Typical mid-market EDC license and build for a Phase 2 program.
With Capture
No setup fee and no per-seat license to negotiate. Build and test this exact study free, at any size, and pay only once you go live. That matters most with a longer study window, giving setup costs more time to pay off.
Based on commonly cited industry pricing research for enterprise, mid-market and small-trial EDC deals, not a quote for a specific vendor. A planning reference, not a quote.
How the estimate works
A planning reference, not a quote
This tool maps your site count and participant count to the three pricing tiers covered in our pricing guide. It does not know your specific protocol, modules or negotiated terms, so treat the result as a starting point for budgeting conversations, not a final number.
- Based on commonly cited industry pricing research, not a specific vendor quote
- Does not include implementation overhead, which commonly adds 30 to 92 percent on top
- Recalculates instantly as you adjust the inputs
Before you switch
What this estimate does not answer
Cost
Build your exact study free in Capture’s sandbox to see a real number for your protocol.
Compliance
21 CFR Part 11-aligned controls are included, not priced as a separate module.
Setup time
Most teams have a working build the same day.
Migration
Bring an existing study across from any system.
Support
Email support, typically under 24 hours.
See a real number for your study
Build it free in the sandbox. Pay only once you go live.
Is this an exact quote?
No. It is a planning estimate based on commonly cited industry pricing research, not a quote from any specific vendor, including Capture.
Does this calculate what Capture costs?
No. Capture has no setup fee, so this calculator estimates typical market pricing for context. Build your exact study free to see what going live would look like for you.
Does it save or send my inputs anywhere?
No. Everything runs in your browser and nothing is saved or sent anywhere.
Why does the estimate jump between tiers?
The three market tiers (small/academic, mid-market, enterprise) are based on ranges of site and participant counts, so crossing a threshold moves you into the next tier.
Does the estimate include implementation costs?
No. Implementation and validation overhead commonly adds 30 to 92 percent on top of the base range shown, depending on scope.
Keep exploring
Related pages
EDC software pricing guide (2026)
The three pricing tiers this calculator is based on.
How much does a clinical trial cost
The bigger budget picture beyond software.
Clinical trial sample size calculator
Another free, real-time planning tool.
Randomization list generator
Generate a demo randomization list for your design.
Clinical trial software free trial
Build your real study free, no credit card.
See a real number for your study
Build it free in the sandbox. Pay only once you go live.