A network of sites running several studies needs the same discipline at every location without a different setup each time. Capture gives each site its own coordinator portal, numbering and data view, with role-based access that keeps participant names away from the people analysing the data.
Free sandbox · No credit card · 21 CFR Part 11 aligned
Participants enrolled
63
Sites active
4
Open queries
11
Behind plan
What a site network needs
The problem
Site networks and site management organizations live between sponsors and investigators. They recruit, coordinate and quality-manage studies at many sites, often for several sponsors at once. Each sponsor typically brings its own EDC, its own portal, its own logins and its own training. A coordinator juggling four studies can have four systems and four sets of habits, and the network has little control over any of them.
That is a strong argument for a data system the network can run itself where the study design allows it, particularly for the network's own studies, investigator-initiated work, registries and partnerships where the network or its investigators are the sponsor. Capture was built for exactly that shape: a small team that wants sponsor-grade controls without sponsor-sized software. Where a sponsor mandates its own EDC, nothing here changes that; this page is about the studies you control.
Site coordinators
Site coordinators work in a separate portal scoped to their site. They enrol and consent participants, enter visit data, answer queries and see their site's status, without being shown other sites' participants. Because they are the people who meet the participants, they can see names; the researchers and analysts working on the same study see coded IDs instead.
Site coordinator
Jane Peterson
DOB: 04-Mar-1978
Subject 01-004
Sees direct identifiersResearcher
Subject 01-004
DOB: withheld
Coded ID only
Sees coded ID onlySame record, two roles. Row-level security enforces the split.
Enrollment and numbering
Each site can have its own QR code, and a study can have a study-wide one. A participant scans it with their phone camera and starts the registration or consent journey in the browser, with no app to install. Participant numbers carry the site, for example 001-0042, so a record can be traced to its origin at a glance and numbering never collides between locations.
Now recruiting
Sleep and Recovery Study
A 12-week study of sleep quality after surgery. Takes 5 minutes a day on your phone.
Check if you can take partScan to join
Print it on posters and clinic flyers
Create two sites, scan a QR code with your phone, enrol a test participant and compare the coordinator view with the researcher view.
Who sees what
| Role | Typical scope | Sees participant names |
|---|---|---|
| Site coordinator | Own site: enrol, consent, enter data, respond to queries | Yes |
| Researcher or data manager | Whole study: review, query, monitor, export | No, coded IDs |
| Blinded team member | Study data without arm values | No |
| Admin | Study configuration and user management | Per configuration |
Roles available in Capture are researcher, site coordinator and admin, with blinded variants for blinded studies.
Network oversight
Central quality and operations staff need to answer simple questions quickly. Which site is behind on enrolment? Which has the most open queries? Where are visits drifting outside their windows? Data in Capture can be filtered by site, and exports can be limited by site and by date range, so a site-level report for an investigator or a sponsor is a filter and a download rather than a project.
The same applies to consent. With eConsent for multi-site studies, each site works from the approved consent document, and signed consents export as PDF with the signature data and audit trail. For wider management practice across locations, see multi-site clinical trial management.
Each study is built and configured separately, with its own forms, visit schedule and roles. Reusing the same pre-built eCRF templates (demographics, vital signs, adverse events, concomitant medications, laboratory) keeps data entry familiar for coordinators who move between studies.
Pricing applies once a study goes live, and the sandbox is free to build and test in. See the pricing page for the current figures and ask about enterprise arrangements if you run many live studies across several sites.
Yes. Site coordinators use a separate portal scoped to their site. Researchers and administrators see across sites according to their role.
Numbering is site-level, for example 001-0042, so numbers do not collide and each record carries its site.
No. A QR code, site-specific or study-specific, opens enrollment and consent in the phone browser.
Site coordinators see names. Researchers see coded IDs. Access is enforced at the database layer with row-level security.
Yes. Data can be filtered by site and exports can be limited by site and date range, with an automatic data dictionary.
No, that is the sponsor's decision. Capture suits studies you or your investigators control, such as network-led, investigator-initiated or registry studies.
You build and test in the free sandbox and pay once a study goes live with real participants. Check the pricing page for the current figures and contact us about enterprise needs.
Set up sites, QR enrollment and coordinator access in the sandbox. You pay only once real participants are in.