Clinical trial software for clinical trial managers who need one view of the study
A trial manager is accountable for timelines, sites, quality and budget without owning the system. Capture gives you a live status picture, a queryable data set and an amendment path that does not wait on a vendor ticket.
- Status across sites
- Fast amendments
- Free sandbox
Free sandbox · No credit card · 21 CFR Part 11 compliant
What trial managers get
- Status: every subject and visit by status, filterable by site, from the same records sites are entering.
- Quality signals: one query list with status, priority and age, and edit checks that raise queries at entry.
- Control of change: forms move from draft to approved, approved forms are locked for live use, and amendments are deliberate, recorded steps.
- Study tracking: sites, milestones, enrollment and tasks tracked in the same platform (see the CTMS page).
- Speed to start: upload a protocol for an AI draft you review, and test everything in a free sandbox.
The role
What a clinical trial manager needs to know every Monday
Clinical trial managers coordinate the plan across functions: operations, data management, monitoring, vendors and sites. The weekly questions repeat. Are we on track for enrolment? Which sites are behind? What is the query backlog? Is any form change pending? Are we about to miss a milestone?
Those answers should not depend on a coordinator building a deck. In Capture they come from the system itself: enrolment by site, outstanding visits, open queries by age and priority, and forms waiting for approval. This page is the manager's view; the function-level product page is clinical operations software for clinical trials, and the study-tracking module is described at CTMS.
Capture does not claim to replace budget and contract management, and it does not manage vendor contracts. It is where the study data lives and where its operational state is visible.
Oversight
A status view that is read from the data
The status overview shows each subject and visit, so you can see which visits are complete, which are overdue and where data is outstanding. Filters by site let you compare locations without waiting for a report.
- Subject and visit status in one view.
- Filter by site.
- Same records the sites are working from.
Quality
Queries that surface early, not at lock
Edit checks fire when a site enters a value that breaks a rule, and monitors can raise their own queries. Everyone works one list, so a trial manager sees the backlog by age and priority and can escalate to a site before it becomes a lock-time problem.
- Auto-queries with configurable priority.
- SDV can be set per field for monitors.
- Query list exports to CSV.
Explore the manager's view with sample data
Enter data for a few dummy participants across two sites in the free sandbox and watch the status and queries update.
Weekly questions
The questions you ask, and where the answer is
| Question | Where to look | Related page |
|---|---|---|
| Are we on track for enrolment? | Enrolment by site in the status overview | Enrollment forecast calculator |
| Which sites are behind? | By-site filters on data and visit status | Multi-site trial management |
| How big is the query backlog? | Query list by status, priority and age | Query management software |
| Is a form change waiting? | Draft versus approved status of forms | Edit checks software |
| How close are we to lock? | Freeze and lock progress | Database lock software |
| Who has access to what? | Roles and site-level access | Role-based access control |
Change
Amendments without the ticket queue
Start-up
A start-up plan a trial manager can run
- 1
Upload the protocol
Let the AI study builder draft visits and forms; your data manager reviews each one.
- 2
Invite roles
Add researchers, site coordinators and admins with the right access.
- 3
Test in the sandbox
Run a mock site through enrolment, consent and a visit, then fix gaps.
- 4
Go live
Switch to live when you are ready; you pay only once real participants are enrolled.
Is Capture a CTMS?
It tracks sites, milestones, enrollment and tasks in the same platform as the data, but it is not a billing, contract or regulatory-binder system. Keep any institutional CTMS your organisation requires.
How does a trial manager see site performance?
Through the status overview and by-site filters on data and exports, drawn from the same records the sites enter.
Can we change a form after go-live?
Yes. Approved forms are locked for live use, so changes happen in a new draft that you preview and approve, with the history recorded.
Does it help with monitoring?
SDV can be set per field, monitors can raise queries, and edit checks raise auto-queries. See the risk-based monitoring guide for approaches.
Is this different from the clinical operations page?
The operations page describes the function. This page is the manager's weekly view and decisions.
Is it suitable for Phase 3?
Yes. Capture supports Phase 1 through Phase 3.
How do I try it before committing?
Use the free sandbox: no card, no time limit, and you pay only when you go live with real participants.
Get one view of the study
Build a sample study in Capture, free. No credit card.