Jotform builds forms quickly, with many templates and integrations. A clinical study needs forms inside a structure: participants, visits, sites, consent, checks and an audit trail. Capture provides that structure.
Free sandbox · No credit card · 21 CFR Part 11 aligned
Tests
5
Hands-on
4
To confirm
1
Capture vs Jotform: the short version
0
sales calls needed to start building
1
audit trail across EDC, ePRO, eConsent and randomization
Free
sandbox with every feature, no time limit
EU + US
hosting in Frankfurt or N. Virginia
The comparison
In a form builder, each submission stands alone. In a study, submissions belong to a participant at a site and a visit, follow a schedule, and can be queried, corrected with a reason, verified and locked. Recreating that with integrations and spreadsheets is possible but fragile, and hard to defend in an inspection.
Capture builds the structure in: forms attach to visits, visits follow anchors and windows, sites see only their own participants, and every change is in the audit trail. See how to design an eCRF.
What to compare
| Criterion | Why it matters | Capture |
|---|---|---|
| Study structure | Participants, visits and sites | Forms attached to visits; site-level separation |
| Scheduling | Repeat visits and diaries | Visit anchors, windows and reminders by email or SMS |
| Audit trail | Who changed what, when and why | Field-level, append-only, with user, time, old and new value and reason |
| Data checks | Clean data at entry | Range and custom-value edit checks raise auto-queries |
| Signatures | Consent and investigator sign-off | Verified eConsent; re-authenticated investigator signatures |
| Cost | Budget for small studies | Free sandbox; no setup fee; pay only when you go live |
This table shows Capture's answers only. Ask Jotform for theirs, and confirm current capabilities and terms directly with them.
Compliance controls
Every change is written to an append-only, hash-chained audit trail with user, time, old and new value and reason. Electronic signatures require password re-authentication and carry a meaning statement. Roles separate sites, and identifying data is segregated from study data at the database layer.
Weight changed 68.0 to 68.5 kg
Site coordinator · Reason: Transcription error
Query Q-0014 answered on Weight
Site coordinator · Reason: Source checked
Vital signs form locked
Data manager · Reason: Visit cleaned
Longitudinal studies
Each visit is anchored to screening, a milestone, an earlier visit, a fixed study day or a date recorded on a form, with a window and an enforcement mode. Questionnaires follow the schedule, reminders go out by email or SMS, and the status overview shows every participant against every visit.
Window -3 / +3 days around the anchored target date
Soft window
Stays available with a protocol deviation flag
Hard window
Locks outside the window
Warning only
Stays available with a warning
Auto-close
Marked missed when the window closes
Describe it or upload it, and let the AI draft the questions in the free sandbox.
Fit
Jotform is often a good fit for single forms, registrations, intake forms and workflows that are not clinical trial data.
Capture fits studies where forms belong to participants, visits and sites, with checks, signatures and an audit trail.
Identity and access
Site coordinators see participant names; researchers and sponsor-side users work with coded IDs. Identifying data is segregated at the database layer, sites see only their own participants, and data is encrypted with AES-256 at rest and TLS in transit, hosted in the EU or US.
Site coordinator
Jane Peterson
DOB: 04-Mar-1978
Subject 01-004
Sees direct identifiersResearcher
Subject 01-004
DOB: withheld
Coded ID only
Sees coded ID onlySame record, two roles. Row-level security enforces the split.
Switching
Export the questions from your current tool and upload them, or describe the form; Capture's AI drafts it for your review, and you add codes, edit checks and a schedule. Keep data already collected in its original export, documented, and start new collection from a defined date.
Map each existing form to a visit in the new schedule, and decide which forms are completed by sites and which by participants.
Evaluation
Agreements, access control and hosting checked.
Schedules, windows and reminders needed.
Audit trail with reasons required.
Consent or investigator sign-off needed.
Site separation and roles needed.
Part 11 or GCP expectations apply.
All comparisons
Every comparison uses the same approach: what to test, where each option fits, and Capture's own answers. See all of them on the comparisons hub at /compare.
For trial data, check audit trails, signatures, scheduling and access control carefully; a clinical study platform provides them natively.
Yes. Upload or describe them and the AI drafts the forms for your review.
Yes, for studies that need participants, visits, sites and trial controls.
Yes. The free sandbox includes every feature with sample data, no credit card and no time limit. You pay only when you go live.
From public positioning and the criteria teams tell us matter. We state only Capture's own capabilities as fact; confirm Jotform's current offering with them.
Build a study in minutes. Free sandbox.